Barcodes are images that contain a distribution of shapes, such as lines, dots, or rectangles, that can be read by a scanner to interpret the data contained in the code.  

This makes it easier to access product information, track product movement, and maintain inventory, which can help you in your business efforts. Knowing how to translate data from a common format, such as the text of a word processor, takes only a little knowledge and a basic understanding of the various symbols used for barcodes.

  1. Image titled Create a Barcode in Word Step 1

    Select your barcode symbology. You may have noticed that there are a wide variety of barcodes, some appearing as thin lines and others, such as QR codes, which are more blocky in appearance. These barcode types are called symbology, some of which include:

    • Place: Used for catalogues, store shelves, inventory
    • UPC: Used for North America Retail
    • EAN-UCC: Used for international retail
    • Codebar: Used for libraries, blood banks, air bills
    • Code 39: Used for various purposes
    • Code 128: Used for various purposes
    • Code 11: Used for Telephone
    • Code 16K: The 1D version of Code 128.
    • QR Code: Public domain code from Nippon Denso ID System. Has the ability to encode Japanese Kanji and Kana characters.
  2. Image titled Create a Barcode in Word Step 2

    Select your data to convert. The information you want to contain in your barcode will need to be translated into an appropriate barcode format, such as an alphanumeric string, so that it can be read properly by the scanner. You should have a general format in mind as to how you will create all the barcodes for your particular purpose.

    • There are many different types of information that can be included in your barcode, but generally the information relates to: identification, tracking, and inventory.
    • Consistent formatting will help make the translated information easier to read, and make human processing of barcode information more efficient.
    • “Alphanumeric” refers to a system that uses both letters and numbers.
  3. Image titled Create a Barcode in Word Step 3

    Convert your data to the proper barcode format with an online service. Now that you’ve got your data organized properly, do an online search for “string builder” for the barcode symbology you’re using.This will give you the converted text that you will need to use with the barcode font.

    • For example, you can search “barcode string builder code 128”.
    • Some symbology may use inputs other than simple alphanumeric. Search online for your chosen symbology to learn how to convert your data to a suitable barcode format.
  4. Image titled Create a Barcode in Word Step 4

    Download the correct font for your barcode. In order for the text you converted to show up properly as a barcode, you must input your barcode string in the font of your symbology into your Word document. There are many online sources for fonts, some free and some paid, that you can find by searching for your symbology (such as the Code 39 font).

    • Always be careful while downloading anything from the internet. There is always the risk that you might get a virus or some other kind of malware.
  5. Image titled Create a Barcode in Word Step 5
    Convert your barcode string to your Word document. Cut and paste your converted barcode string into your word document. Highlight this text, and then change the font to the appropriate barcode font and your barcode should appear.
  1. Image titled Create a Barcode in Word Step 6

    Navigate to your add-in interface. Some add-ins may have a separate pane while some may be located under general word setting options, such as an “Insert Object” button. The add-in you choose will determine where you will find your add-in interface.

    • For the purposes of offering a guided example , this process will be outlined with the barcode add-in StrokeScribe, which is available for free to individual users. To access StrokeScribe’s interface, click the “Insert” tab, then click the “Insert Object” button and select “StrokeScribe Document” from the list provided.
  2. Image titled Create a Barcode in Word Step 7

    Find your symbology in the Barcode add-in interface. There are many different types of barcodes, and these are called symbionts. The submenu of your add-in interface should contain an exhaustive list of barcode symbology. Search through it until you find the symbology that best suits your purposes.

    • Continuing with the Guided Example , you should right-click on the barcode image after selecting “StrokeScribe Document” and choose StrokeScribe Control → Properties from the following menu.
    • Make sure your barcode reading software/equipment has the capability to read the symbology you choose for your code.
    • Some common symbology: UPS, Code 39, Code 128, QR
  3. Image titled Create a Barcode in Word Step 8

    Input the appropriate information. You’ll need to input the text you want to convert to the barcode format and the alphabet you want to convert the text to, which will be the same symbology that you’ve already decided.

    • In the guided example, after clicking “Properties” you should see the Control Properties window, in which you can type your data to be converted into barcodes by the “Text” field, and you will be presented with the “Alphabet” dropdown menu. You can choose your symbiosis.
  4. Image titled Create a Barcode in Word Step 9

    Enter and keep your barcode. Some add-ins may have a specific Insert Barcode button, or you may just need to press OK . As with most add-ins, the barcode you create will be treated like an image.

    • For the guided example , you only need to click OK to insert the image . To make the barcode a floating image, right click on it, select “Format Object” and change the text wrapping under the “Layout” tab.
    • Right-click the barcode, select the “Format Object” option, and click the Layout tab in the following menu. This should list the different styles in which your barcode will be wrapped along with the in-document text.
  5. Image titled Create a Barcode in Word Step 10

    Adjust size. Using the white manipulation boxes located at the corners and midpoints around the border of your barcode, change the size of your barcode until it is satisfactory. You may also be able to change the size within the “Properties” window associated with your barcode add-in.

    • To complete the example shown, use the manipulator box to adjust the width and height until it is the best location and size for your purposes.
READ MORE  How bitcoin is changing the world